Mail scanning for modern businesses

Mail scanning describes the process of converting physical mail into digital documents that can be accessed online. With a mail scan service like Stable, your business’ physical mail is delivered to a virtual address and then scanned and uploaded to a secure dashboard where you can manage it with ease.

Yes. While the exterior of every piece of mail will be scanned upon receipt, you can choose to open and scan the contents as well. You can also enable automatic mail scanning, to scan and upload the contents of all incoming mail.

Mail is scanned shortly after arriving at one of our in-house processing facilities and will typically be delivered to your digital dashboard within one business day.

Stable’s mail scanning service is extremely secure and well-suited for organizations that regularly handle sensitive information, including law firms, healthcare companies, tech companies, accounting firms, and insurance agencies. Stable is SOC 2 Type II certified, HIPAA compliant, and encrypts data to support industry-leading security.

Stable can scan standard business mail such as letters, invoices, statements, forms, and documents. We can also accept packages up to 25 pounds and 2ft x 2ft x 2ft as long as they’re not perishable or restricted items. If you want to know what’s inside a package before it’s forwarded, you can select scan and we’ll open the package, photograph the contents, and upload it to your dashboard.

After your physical mail has been scanned, we can store it for up to 30 days. You can choose to have the mail forwarded to you or direct us to securely shred it on your behalf.

Yes, you can invite team members, assign roles, and control permissions so that the right people can access the right documents. Stable’s mail scanning service provides an ideal solution for remote and distributed teams looking to collaborate and share documents across the organization.

Yes, many businesses use mail scanning to maintain digital records that can be used for audits, compliance, and internal reference. Stable’s digital dashboard allows you to quickly search your mailbox, tag mail, and optimize mail management so that you can more effectively organize your mail and retrieve documents as needed.

Yes, Stable offers quick and secure electronic check deposit services. With electronic check deposit, we process paper checks that are delivered to our facility. 

By automating check deposits, you can eliminate manual processing time and get real-time status updates as your check moves through the deposit process.

Stable is built for businesses that need more than a digital mailbox. We combine mail scanning with automation, team collaboration, electronic check deposit, registered agent services, and enterprise-grade security (SOC 2 Type II and HIPAA compliant) in a single platform. Unlike consumer-focused services, Stable is designed to integrate into your operations, no matter the size of your business or volume of mail you receive.