Virtual Mailbox for Insurance Providers

Yes, Stable offers premium virtual business addresses in major U.S. cities, including all major business hubs and tax-advantaged locations, giving you the flexibility to work from anywhere while maintaining professionalism.

Yes. Stable supports integrations via API and secure file delivery to systems like Guidewire, Duck Creek, Applied Epic, Vertafore, and custom claims platforms. We can automatically route digitized mail — including claims notices, loss runs, medical bills, and policyholder correspondence — into your existing workflows without altering your tech stack.

Stable is built with compliance at its core. Stable is SOC 2 and HIPAA compliant, and all mail is processed in secure facilities with complete chain-of-custody controls. Digital records are encrypted at rest and in transit. Stable is built to process thousands of documents daily, with redundancy, uptime guarantees, and performance monitoring baked in.

Yes. Stable offers secure electronic and mail-in check deposit, with automated check identification. Financial documents are digitized and automatically routed to the right teams, with AI summaries that enable quick action.

If you choose to transition to a Stable virtual address, we’ll provide you with pre-filled forms for quickly updating your address with entities you work with, like the IRS and state, ensuring you don’t miss any critical documents.

Mail scans: Scanned mail is available, searchable, taggable, and actionable as long as you’re a Stable customer!

Physical mail: Physical mail is securely stored for 30 days. After this period, any mail you haven’t forwarded will be securely shredded. Don’t worry, we’ll send you a reminder via email a few days in advance to take any necessary action.

Stable offers registered agent service in all 50 states, ensuring your company meets legal requirements across jurisdictions. If we receive government correspondence at your Registered Agent address, Stable will digitize the documents and notify you through your dashboard, keeping your business operations smooth and compliant.

A virtual mailbox is a secure digital platform that lets insurance providers receive, view, and manage physical mail online from anywhere – no physical mailroom required.

It helps insurers streamline operations, cut costs, and improve customer response times by turning paper mail into actionable digital files. With centralized access and automated, AI-powered workflows, teams can process policies, claims, and client communications more efficiently.

Yes, our platform follows strict healthcare privacy and security standards to ensure all sensitive information remains fully protected.

Stable automatically scans, sorts, and routes mail so claims, policy updates, and customer documents reach the right department instantly. This automation minimizes manual handling and speeds up response times across claims and underwriting teams.

Mail is typically scanned and uploaded to your dashboard within 24 hours of receipt at our processing centers, so your team can take immediate action. Choose our New York, San Francisco, or Dallas virtual address locations for quickest processing times.

Yes, we let you set custom automation rules for forwarding, routing or even depositing checks. Learn more about Stable's automated mail management here.

Absolutely. Stable’s infrastructure is built for scalability and can manage high volumes of insurance-related correspondence daily. Whether you’re handling thousands of claims or hundreds of policy renewals, the platform keeps mail flowing smoothly.

Stable uses enterprise-grade encryption, access controls, and compliance monitoring to protect all sensitive insurance communications and documents. We are also HIPAA-compliant and SOC 2 Type II certified.