HIPAA Compliant Virtual Mailroom
You've got patients to care for. Let AI handle the mail.
Stable's AI-powered platform frees your healthcare organization to move forward faster by digitizing your business mail and automating mail-driven workflows.
Trusted by healthcare
Transform mail into automated workflows
Eliminate manual mail processing
Stable provides healthcare organizations with instant digital access to payer mail, regulatory notices, and more, complete with AI-summaries.
Scale mail management operations
Stable's mailroom automations for healthcare instantly deliver mail across an HQ, network of clinics, or telehealth operations.
Count on the security healthcare requires
Stable is HIPAA-compliant and SOC 2 Type II certified, offers BAAs, and a full audit trail that satisfies finance, compliance, and payer-dispute reviews.
You can count on Stable
Smarter mail workflows for healthcare
Join the growing list of healthcare and health tech companies using Stable to scale complex mail operations without compromising compliance or care.
Take a tour
Get a virtual address
Pick a premium business address to centralize mail handling for every clinic or telehealth operation. Multi-address support included.
We receive and digitize your mail
We receive all of your mail at your new address and process it at our in-house facilities. It’s scanned and uploaded to your Stable platform within one business day.
Manage your mail online
From payer correspondence to compliance notifications, act on your mail from anywhere. Automate mail routing, collaborate with colleagues, and be alerted to urgent actions.
Works with the tools healthcare already runs on
Epic Systems
Oracle Health
Meditech
eClinicalWorks
CentralReach
Rethink
Hi Rasmus
Theralytics
Salesforce
QuickBooks
Stripe
Dropbox
Epic Systems
Oracle Health
Meditech
eClinicalWorks
CentralReach
Rethink
Hi Rasmus
Theralytics
Salesforce
QuickBooks
Stripe
Dropbox
Epic Systems
Oracle Health
Meditech
eClinicalWorks
CentralReach
Rethink
Hi Rasmus
Theralytics
Salesforce
QuickBooks
Stripe
Dropbox
A HIPAA-compliant mail solution for healthcare
See how healthcare and health tech companies use Stable to remove workflow bottlenecks created by high mail volumes, regulatory obligations, and multi-location operations.
Optimize your healthcare company's mail handling
Automate your mail-driven workflows, from provider management to payer correspondence.
Centralize intake: offload physical mail handling and gain digital access to every piece of mail.
Keep mail organized: stop losing critical documents in piles of junk mail with an inbox you can manage like email.
Deposit checks: electronically deposit checks across multiple accounts and multiple entities.
Bring mail into your work streams: push information found in the mail directly into your EHR or clinical documentation software.
Expand operations and care with confidence
Automate the complex mail workflows that come with telehealth, multi-clinic operations, and inter-state healthcare.
Improve visibility: track and collaborate on mail remotely with assignments, tags, and teams.
Go local: secure real street addresses in major markets that meet regulatory and credentialing requirements.
Operate remotely: give remote care or billing staff instant access to mail from anywhere, complete with AI summaries.
Route mail automatically: get mail to distributed departments, clinics, or providers with AI mail routing.
Ensure patient confidentiality
Maintain compliance and patient trust with a virtual mail solution backed by enterprise-grade security.
Safeguard PHI and PII: protect patient records with a HIPAA-compliant platform. BAAs available.
Control access: ensure only authorized teams like care, RCM, or claims see sensitive mail, with customizable permissions.
Hit important deadlines: stay on top of due dates for claims and compliance with automatic notifications and monitoring.
Audit every auction: every action on every document is logged for finance, compliance, and payer-dispute review.
Built for behavioral health and ABA, too
Behavioral health and ABA operators have some of the heaviest payer-mail workflows in healthcare. Stable is built for it.
Centralize mail access
Whether you run one HQ or dozens of sites, Stable consolidates all of your mail linto one searchable platform.
Stop chasing paper
Stable automates intake so teams like billing, clinical, and ops can stop triaging the mail and focus on the patient experience.
Skip the bank runs
Stable keeps cash flowing by electronically depositing checks across multiple accounts and multiple entities.
Customer spotlight
How Andros saves 20+ hours a month managing mail with Stable
“When I was onboarding, I kept thinking I was messing up something because nothing is ever this easy. But my Stable account was ready in two days and I started getting mail within the week. And I was like, oh my gosh, it’s done. It was really special."
Additional resources
Insights on automating mail-driven workflows for healthcare.
Security healthcare can trust
Stable is backed by enterprise-grade security and compliance built to protect your mail at every step.
Certified & compliant
HIPAA-compliant and SOC 2 Type II certified. BAAs available for custom plans.
Encryption & access controls
Mail data is encrypted, access is permission-based, and every action is logged for auditing and accountability.
Reliable infrastructure
Built to process thousands of documents daily, complete with backups, uptime guarantees, and performance monitoring.
Frequently asked questions
Don't see your question answered? Email us instead.
Does Stable sign Business Associate Agreements (BAAs)?
Yes — BAAs are available for all custom plan customers. Stable is fully HIPAA-compliant and SOC 2 Type II certified on every plan.
Can Stable integrate with our EHR or practice management software?
Yes. Stable integrates with Epic, Oracle Health, eClinicalWorks, Meditech, CentralReach, Rethink, Hi Rasmus, Theralytics, and any other tool via our open API and webhooks. We can push data extracted from paper mail directly into your system of record.
Does Stable handle payer mail like EOBs, prior auths, and denials?
Yes — payer correspondence is one of the most common use cases on Stable, especially for behavioral health and ABA operators. Every piece is OCR'd and auto-routed to your billing, RCM, or clinical team based on rules you set.
Can mail be segmented by team (clinical, billing, RCM, compliance)?
Yes. Permissions and routing rules ensure the right team sees the right mail — and only the right mail. Rules can be based on sender, keywords, document type, or destination location.
How does Stable support multi-entity or multi-location operations?
Stable centralizes mail and check deposits across every entity, clinic, or hospital location. Each entity has its own banking destination, and our multi-entity check deposit feature routes checks automatically. Premium business addresses are available in major markets across the country.
Every document Stable processes is stored with a complete audit trail — including who accessed it, when, and what action they took. Electronic check deposits are logged with bank account activity and confirmation receipts. Audit, payer dispute, and compliance review prep is built in.
Switching to Stable is easy
Our AI-powered change of address process makes the transition seamless.