No matter how digital-forward your business is, you can’t avoid physical mail completely. You need a mailing address to register a business and open bank accounts, and some documents still have to be printed, signed, and shipped.
But do you really need all the paper mail you’re currently receiving? Probably not.
That’s why more and more businesses are seeing the value of a digital mailbox service. Physical mail can be frustrating and inefficient for remote and distributed teams, fast-moving startups, and digital-first businesses. And the idea of signing an office lease just to have a place to receive mail? It feels a little last-century.
A digital mailbox is the ideal solution, and we’ve rounded up the top options for your business.
What to look for in a digital mailbox service
As you compare virtual mailbox services, start with the differences in features, security, pricing, and support.
Essential features to prioritize
First, look at how each provider handles the core features of a digital mailbox service:
- Mail scanning
- Mail forwarding
- Physical address/location options
- Check deposit service
- Cloud-based access
Most providers will offer these, but they may have different approaches. For example, some services might be included in the base price, while others are extra or have usage limits.
The physical address component can make a big difference, depending on your goals. You may need an address in a specific state for business registration purposes, or you may want an address in a prestigious business hub.
Next, consider the features one level down, where your needs may vary depending on the type of business you run.
- How easily will you be able to collaborate on digitized mail?
- Will you be able to tag team members and take action on mail in your dashboard?
- Will you have a “paper” trail showing what actions have been taken on every piece of mail?
- Does the service offer other features that matter to you, like in-person mail pickup or registered agent services?
Security and privacy standards
Physical mail is inherently risky. It can get stolen, lost, or destroyed pretty easily. So you’ll also want to look closely at how each digital mailbox service approaches security and privacy, both physical and digital.
- Is your mail stored at a secure facility, or is it just behind the counter at a local shipping store?
- Does your digital mailbox service maintain control of your physical mail, or do they rely on third parties they can’t control or oversee?
Digitizing mail reduces some of that physical risk, but it does introduce new cybersecurity risks. So consider what each digital mailbox provider offers in terms of encryption and compliance. Some providers are SOC 2 certified and HIPAA compliant, while others aren’t.
Privacy matters within your company as well. Not every employee should see every piece of mail. Some mail scanning services, like Stable, include permissions and role-based management, allowing you to limit who has access to certain mail.
Pricing and scalability
Beyond your immediate needs, consider how well a digital mailbox service can scale with your business. Are you growing quickly? If so, locking into a barebones service with a low monthly fee might sound good up front, but the limited feature set and add-on fees can become a hindrance as you continue growing.
Top digital mailbox services for businesses to check out
These five digital mailbox services each offer unique strengths and features, making them better suited for different types of businesses. Use the guide below to find the best fit for your needs.
Stable
Stable is a modern virtual mailbox provider built for businesses of any scale, from small businesses and startups to enterprise organizations. It’s a great solution for companies with remote or distributed teams, thanks to remote-friendly collaboration tools like multi-user access and role-based permissions.
Our addresses aren’t just P.O. boxes or personal mailboxes at a pack-and-ship store — they’re staffed physical locations that meet compliance requirements.
And our professional and timely mail handling makes a real difference for businesses that receive sensitive mail like legal, financial, and tax documents. Customers trust us for a level of security and reliability that they don’t find elsewhere.
Core features include:
- Mail receiving (from all carriers)
- Mail scanning
- Cloud storage
- Mail forwarding
- Mail shredding
- Bank-agnostic remote check deposits
Our platform is SOC 2 compliant, fully searchable, and auditable. The intuitive dashboard enables you to manage mail quickly and easily via collaboration, tagging, and AI-powered automations that operate flawlessly, even at enterprise scale.
We also offer registered agent services, hands-on change of address guidance, and real-time notifications so you know instantly when an important piece of mail arrives.
Other top features include:
- Physical street addresses in major U.S. states and counting, including New York, Delaware, Florida, Texas, California, and more
- Multi-user and role-based permissions
- White-glove onboarding and responsive customer service
- SOC 2 certification and HIPAA compliance (BAA on request)
- Spam and junk filtering
- Standout feature: AI-driven mail management automation ( scanning, tagging, shredding, and check depositing)
Stable uses simple, transparent pricing that starts at $49 or $89 per month, and early stage startups get 50% off.
Our take: Thanks to our enhanced security, hands-on support, and registered agent service, Stable is ideal for businesses that value both digital and physical mail security. We’re also a great fit for growing businesses and remote companies that need a consistent mailing address.
iPostal1
With iPostal1, you get mail handling, forwarding, shredding, and package consolidation, and you can access digitized mail via the web or a dedicated app.
Pricing for iPostal1 ranges between $9.99 and $39.99 per month for virtual address services. Numerous add-ons are also available, including check depositing and virtual office service (which adds phone and fax service).
Be aware that the provider relies heavily on third-party mail centers that serve both as physical addresses and contractors who handle mail, which may impact service quality.
Core features include:
- Discounted international forwarding
- Receive mail and deliveries from all carriers, including UPS and FedEx
- Access via app or web
- See real-time shipping prices
- Shred or discard unwanted mail
- Standout feature: 2,500+ domestic and international addresses
Our take: iPostal1 is suitable for businesses with relatively low mail volumes and low-stakes mail. Because service quality is hard to guarantee, businesses with sensitive or high-priority incoming mail may find iPostal1 a risky choice.
Anytime Mailbox
Anytime Mailbox is a cloud-based platform that enables businesses and individuals to view and manage mail from any computer or mobile device. After selecting a real street address from the Anytime Mailbox network of locations, users choose a service plan that suits their needs.
Anytime Mailbox is flexible, with an international network of virtual mailbox addresses. But be aware that pricing varies widely depending on the address you choose.
Pricing starts at $9.99/month for their most basic locations, but add-on fees for additional features may drive that price higher.
Core features include:
- Mail scanning
- Mail forwarding
- Mail shredding
- Optional check deposit
- Standout feature: Unlimited cloud storage
Our take: Anytime Mailbox is a compelling choice for cost-conscious small businesses, digital nomads, or remote professionals who are looking for a more basic mail management experience or need an address very close to where they live, work, or operate. It may not be ideal if you’re looking for wide integrations and more powerful business tools and functions.
LegalZoom Virtual Mail
LegalZoom has been known more for its online legal services, but the company is pushing hard into virtual mail service after acquiring Earth Class Mail.
LegalZoom Virtual Mail offers automation tools and integrations with several key business solutions, including Quickbooks, Xero, and Bill.com. You can choose from 80+ addresses in the U.S. and store packages and mail for a short time.
Pricing starts at $29 per month and goes up to $79 per month for premium services. But be aware that even the highest tier allows just 50 mail items per month before steep extra fees kick in.
Core features include:
- Free shredding
- Unlimited cloud storage
- Free letter storage for 30 days
- Numerous integrations
- Standout feature: Junk mail filtering (doesn’t count toward limits)
Our take: LegalZoom Virtual Mail is a good choice for tech-forward businesses with low mail volume, like those who need a virtual address more than a virtual mailbox. The wide range of addresses offers flexibility, and the deep integrations are helpful. However, the service may not be ideal for higher mail volumes due to the limits on mail scanning that can increase costs quickly.
VirtualPostMail
VirtualPostMail is a digital mailbox service geared toward remote businesses, startups, and solopreneurs with low mail volume. This service can accept packages from all major carriers. Registered agent services are also available, and regulated industries will appreciate the platform’s HIPAA compliance and SOC 2 Type II certification.
Base pricing ranges from $20 for the Starter plan to $90 for Premium, and all plans limit mail interior content scans and charge additional fees if you go over. Check deposits carry an extra fee as well, and adding additional recipients costs $2–5 per recipient per month (lower than some).
Core features include:
- Mail scanning
- Check deposit (extra cost)
- Package forwarding
- Registered agent services
- Unlimited cloud storage
- Standout feature: All scanned mail is searchable indefinitely
Our take: This service is best suited for small businesses and solo operations looking for a no-frills virtual address without mail pickup. It could be a good fit if you have low mail volume and infrequent check cashing needs.
How to choose the right provider for your needs
You know what aspects of digital mail management matter most to your business, but parsing through every provider’s feature lists and product pages is still a challenging process.
Use these three final tips to hone your search and select the virtual mail management solution that best fits your needs.
Ask questions before committing
Start by asking questions about the elements, capabilities, and features that matter most to your business.
A few questions to get you started:
- Address type: Does the provider have addresses in the right location and with the right prestige level?
- Feature set: Are all your needs covered, both current and future?
- Ease of use: Does the solution look intuitive and easy to adopt?
- Quality of customer support: Does the provider guide you through the transition process and provide additional support when you need it?
- Security and compliance: Can the provider demonstrate security and compliance in ways that satisfy regulators, customers, and industry partners?
- Add-on services: Will you have access to related add-on services like registered agents or remote check deposits?
Match services to your business stage
Solopreneurs, startups, growing businesses, and established companies typically don’t need the exact same things out of a digital mailbox service. For example:
- Solopreneurs and entrepreneurs might prioritize a low-cost solution that’s easy to set up.
- Growing teams might lean toward a solution with multi-user access or advanced scanning.
- Established companies might be more interested in automations and integrations.
Think about where your address will be located
Location matters for a variety of reasons. A solopreneur currently using a home address for business mail might want a virtual business address that’s very close by and allows for in-person pickup.
Meanwhile, a growing business may want to add prestige and professionalism with an address in a big-city business district (and have no use for in-person pickup). Many companies use virtual addresses for business registration in a tax-friendly state.
Simplify business operations with the right digital mailbox
Switching over to a virtual mailing address and digital mailbox is a smart move for many businesses today, especially those with remote workers who need the ability to see and act on mail from wherever they’re working.
While you evaluate your options, keep your unique business needs in mind and consider how well different solutions meet them.
As a modern, business-focused digital mailbox provider, Stable is the best service for new and growing business owners looking to reduce the time and effort spent on mail management. We provide customers with a prestigious street address in one of over 30 U.S. locations, and our platform makes collaborating as simple as possible.
Ready to ditch the mailroom and upgrade to a better way to handle business mail? It’s time for Stable: Start today!
