Digital mailbox services, compared: Features, pricing, and more

January 31, 2024
Minh Mai

Did you know that the USPS processes around 162 million pieces of First-Class mail every day? Even if your business doesn’t receive anywhere near this many mail items picking up, sorting through, storing, and recycling incoming mail can still take so much time for small business owners.

A digital or virtual mailbox service is a great way to take the hassle out of mail management. These services function a little like P.O. Boxes but with a wide range of extra features and services. 

To help you choose the best virtual mailbox for your business’s needs, we put together a list of seven of the top virtual mailbox providers for managing business mail.

Key benefits of using digital mailbox services for business

From gaining a real street address to accessing physical mail on your smartphone, digital mailboxes provide numerous benefits to business owners and digital nomads alike. Some of the top benefits you can look forward to when you use a digital mail service include:

Better security

Postal mail theft has been on the rise, and digital mailbox services offer a much higher level of security than traditional mailboxes. These services securely store your mail, carefully process it, and thoroughly destroy any unwanted items. 

Whether it’s junk mail or a highly sensitive document, using a digital mailbox helps ensure that your business mail never falls into the wrong hands.

Convenience and accessibility

Most digital mailbox services will scan incoming mail and upload it to a secure online portal where you can view it anytime and anywhere. Several digital mailboxes, such as Stable, also offer mail forwarding services, letting you forward mail to any location. 

Some services, like Stable, will even deposit checks for you. These features and services make digital mailboxes a convenient and accessible solution for business mail management.

Enhanced efficiency

Digital mailbox services eliminate a lot of the time and hassle of collecting, opening, processing, and storing incoming mail. This increases your business operations efficiency and frees you up to focus on more important tasks.

Reduced storage needs

Typically, you can throw away a lot of your mail right after reading it. But you need to keep some pieces of mail for your records — like tax correspondence. Depending on how much mail your business receives, this mail can quickly take up a lot of physical space. 

A digital mailbox service will securely store your important mail, so you don’t have to dedicate valuable office space to physical mail storage.

Customizable mail services

Virtual mailbox service providers like Stable offer a range of customizable mail services, enabling you to pick and choose exactly the services your business needs. 

From mail and package forwarding to check deposits to cloud storage, virtual mailboxes provide a variety of features that you don’t get with a traditional mailbox.

A comparison of the top digital mailboxes out there

If you think that a virtual mailbox is the right choice for your business, the next step is to choose the best fit for your business’s needs. The good news is that there are several great virtual mailbox options for business owners and entrepreneurs.


Stable’s digital mailbox service stands apart from the competition as one of the most convenient and customizable options available. With Stable, you can completely take the hassle out of managing your business mail by turning the responsibility over to a dedicated team of postal specialists.

With a Stable virtual mailbox, our professionals scan your business mail and upload it to a secure online portal. From there, you can choose to store, forward, or destroy it. Plus, Stable also offers additional time-saving features, such as check deposits, team assignments, notifications, and tags.

Stable’s digital mailbox service is a convenient, secure, and accessible solution ideal for any business owner who wants to set up a virtual business address.


  • Automatic mail digitization
  • Accepts shipments from any carrier, including FedEx, UPS, and DHL
  • High-quality scans of internal content
  • Handles shipments like regular mail
  • Ship and forward mail and packages to anywhere in the world
  • Bulk forwarding of mail and packages
  • Physical storage of mail for 30 days (packages for 15 days)
  • Secure mail shredding after 30 days
  • Categorize and track the status of mail with tags
  • Automated notifications when mail is received, scanned, forwarded, and more
  • Search tools let you quickly find the mail you’re looking for

Potential limitations

  • Limited storage duration for packages
  • More expensive than some other digital mailbox services
  • Adding additional users costs extra


Stable offers three pricing plans:

  • Grow plan for $49/month
  • Scale plan for $89/month
  • Custom plan with pricing available upon request

PostScan Mail

PostScan Mail is another well-known player in the digital mailbox arena, offering businesses the ability to conveniently manage their mail and packages remotely. 

While it has fewer features than Stable (like check depositing and bulk forwarding), PostScan Mail can still provide a smooth, convenient digital mailbox experience.


  • Mobile app for Android and iOS devices
  • Unlimited mail recycling
  • 24/7 online access to mail items with unlimited cloud storage
  • Local pickup for mail and packages
  • Shipment tracking and delivery updates

Potential limitations

  • Additional fees for many features and services
  • Limited additional services and mailbox features
  • Additional fees for extra mail scans 


PostScan Mail offers three pricing plans:

  • Starter plan for $10/month
  • Standard plan for $20/month
  • Premium plan for $30/month

Anytime Mailbox

Anytime Mailbox is a virtual mailbox provider with a global presence, allowing businesses to choose from virtual addresses and mailboxes all over the world. If local pickup is a priority for your business, the ability to choose a virtual mailbox in your area can be a big benefit. 

Along with offering a massive list of mailbox locations, Anytime Mailbox also stands out for its high-quality services and excellent customer support.


  • 2,000+ real street addresses 
  • Secure mail shredding
  • Mail and package forwarding services
  • Check deposit services
  • 24/7 online access to scanned mail

Potential limitations

  • Higher pricing for premium addresses
  • Limited storage duration for packages
  • Some users report delays in getting notifications


Pricing for Anytime Mailbox varies depending on the mailbox location you choose. Premium location addresses (like those in major metropolitan cities) are the most expensive.


iPostal1 offers virtual mailboxes to both businesses and individuals. With a network of over 3,000 real street addresses, iPostal1 also makes it easy to find a virtual mailbox in your area. 

They offer a streamlined mail management experience and helpful features like automated notifications, mail shredding, and a free app for Android and iOS devices.


  • Bulk mail forwarding
  • Automated email notifications for new items received
  • Unlimited cloud storage for scanned mail
  • Mail shredding service
  • 3,000+ real street addresses 

Potential limitations

  • Limited duration for package storage
  • Many features and services require additional fees
  • Some users report occasional delays in processing


iPostal1 offers four pricing plans:

  • Green plan for $9.99/month
  • Blue plan for $14.99/month
  • Silver plan for $24.99/month
  • Gold plan for $39.99/month

US Global Mail

US Global Mail is a virtual mailbox provider that offers impressive features and exceptional customer service. Benefits like 180 days of mail storage and free, unlimited check depositing make US Global Mail a strong choice. 

US Global Mail also provides access to discounted shipping rates and lets you forward packages anywhere in the world.


  • 24/7 online access to scanned mail
  • Free shredding and recycling of unwanted mail
  • Forward mail and packages to anywhere in the world with discounted shipping rates
  • Provides users with a real, permanent U.S. address
  • 30-day money-back guarantee on all plans

Potential limitations

  • A limited number of locations and addresses to choose from
  • Higher pricing for premium addresses
  • Fewer pricing plans and customization options


US Global Mail offers two pricing plans:

  • Basic plan for $9.95/month
  • Plus plan for $14.95/month

Earth Class Mail

Earth Class Mail is a well-rounded virtual mailbox solution that offers just about everything business owners need to simplify mail management. This includes 24/7 online access to scanned mail, mail forwarding services, check depositing, and secure mail shredding. 

Earth Class Mail also has an API that lets you connect your Earth Class Mail account to other tools, such as Quickbooks, Dropbox, and Google Drive.


  • Worldwide mail forwarding
  • Secure mail shredding
  • Helpful integrations with other business tools
  • Check depositing services
  • Junk mail filtering

Potential limitations

  • Limited storage duration for packages
  • Some features and services, such as check depositing, may cost extra
  • Limits the number of scanned mail items


Earth Class Mail offers three pricing plans:

  • Starter plan for $29/month
  • Essentials plan for $39/month
  • Premium plan for $79/month is a virtual mailbox service emphasizing flexibility, offering numerous pricing plans and many customization options. This allows business owners to pick and choose the features and services they need without paying for those they don't. 

Along with being highly flexible, also offers high-quality services and a convenient user experience.


  • Free registered agent included with all plans
  • Offers a 30-day money-back guarantee on all plans
  • Unlimited online storage of scanned mail
  • Free mail shredding
  • App for iOS and Android devices

Potential limitations

  • Higher pricing for premium addresses
  • Limited package storage duration
  • A limited number of scanned mail items

Pricing offers four pricing plans:

  • Plan 30 for $7.98/month
  • Plan 50 for $10.98/month
  • Plan 100 for $16.98/month
  • Plan 200 for $26.98/month

For a better digital mailbox experience, try Stable today

Virtual mailboxes make managing business mail exponentially easier, especially for remote businesses that don’t want to be tied down to a single location. If you want the best virtual mailbox provider for your business, Stable is the premier choice.

With Stable, you can look forward to transparent pricing, customizable services, and world-class customer support.

To start enjoying a better digital mailbox experience, sign up for Stable today!

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