Is your check deposit process serving you well, or are you leaving money on the table?
If your business receives some of its revenue via paper check, then you have some kind of check deposit process. Maybe it’s highly structured, or maybe it’s just you driving to the bank every few days when enough checks roll in.
Whatever this process looks like for you, evaluating how to improve and streamline is a smart move. And one of the first questions to answer is whether manual deposits or automated check deposits are better for your business.
Below we’ll break down the key differences between manual and automated check deposits, identifying pros and cons of both approaches. Then we’ll help you determine what makes the most sense for your business.
Manual check deposit is the process of receiving paper checks in the mail or by hand, taking those checks to the bank, filling out a deposit slip, and depositing funds at the bank.
Businesses and individuals use manual check deposit whenever they receive checks, including situations where automated check deposit doesn’t work or isn’t convenient.
With a manual check deposit, you’ll go through a process that looks something like this:
This process isn’t complicated, but it is time-consuming.
What about remote check depositing? This method skips the trip to the bank, using a mobile banking app to scan the physical check using a mobile device. But otherwise it works in the same basic way. Mobile check deposits can be manual or automatic (more on this later).
Manual check deposits still happen every day. Some businesses prefer the older way of doing business, and some business leaders may assume they don’t have the resources necessary to implement automated systems.
Also, some businesses don’t do many check transactions or receive only sporadic, one-off payments. Setting up automatic check deposits may seem like an unnecessary process, though we still say they would save time in the long run.
Automated check deposit involves scanning and depositing checks without significant human intervention. It’s a great option for businesses that receive numerous checks in the mail. They can deposit these checks with little to no effort, automatically scanning, endorsing, and depositing them as soon as they arrive.
Automated check deposit works best in conjunction with a virtual mailbox service like Stable. A remote business could use Stable to receive all their physical mail, saving time and enabling team members to truly work from anywhere. When the virtual mailbox provider receives a check, they scan the check, notify you, digitally endorse the check, and deposit the funds into your indicated bank account.
The technology powering this process starts with remote deposit capture, something you’ve likely seen in your personal banking for several years. But the ability to scan and process checks is only one piece of automation. For truly automated check deposit, you’ll need a service that can automatically endorse checks on your behalf and that links to your business bank account via API integration.
We provide this service for our virtual mailbox customers so they can focus on running their businesses, not processing checks. After a simple initial setup process, we’ll handle the rest according to your guidance and preferences.
Both manual and automated check deposits have pros and cons. Not sure which is right for your business? This side-by-side comparison will help you quickly identify which method aligns with your operational goals.
Note that for both methods, policies on availability of funds vary, with many banks placing deposit limits (dollar amount or number of transactions) on remote deposits. (Limits are usually higher for business accounts.) Be sure to check your account details with your bank or financial institution.
While you’ll never completely eliminate the possibility of inaccuracies and errors, today’s automated systems make mistakes at much lower rates than humans when it comes to character identification and transcription. Humans make mistakes in data entry 1% to 5% of the time, while OCR systems have impressive accuracy rates — as high as 99.9% by some claims.
If you’re not yet using automated check deposit, it’s tempting to think of it as a mere convenience. Something that would be nice, that might make some things easier — but ultimately won’t make a significant difference for your business.
But what if automation in this area is more than just convenience? What if switching now can deliver a strategic advantage for your business? This is exactly the case for many businesses. Here’s why:
Many businesses are receiving more and more checks, not fewer. This is especially likely if you’re in a growth or scaling phase. With a manual process, more checks means more headcount — and every hire you make to deal with check processing is a hire you don’t make in a more strategic area.
Automation is the answer to how you can keep up with an influx of check volume without scaling headcount.
Manual deposits require you or someone on your team to be physically present, which creates challenges for remote and hybrid teams. Even if you’re using remote deposit, the check still arrives in the mail at some specific physical location. Someone has to be there to receive it, open it, and then take it to the bank.
Automated check deposit through a virtual address completely eliminates this problem. When you partner with us, we’ll handle the entire process — no matter where you and your team are working from.
Automated check deposit generally leads to faster deposits because your service provider opens and processes the checks immediately. No waiting for someone to check the mail or stop by the office, and no waiting for enough checks to justify a drive to the bank.
This difference produces two powerful results for your business: quicker access to working capital and stronger cash forecasting.
Stable offers effective and effortless automated remote check deposits, but we’re more than just a remote deposit solution. We provide an entire integrated platform combining virtual mailboxes and virtual address services with powerful automation tools that streamline your entire business mail process, from end to end.
This integrated, streamlined mail handling includes check deposits — plus much more.
When you work with us, you’ll redirect your mail to your new virtual address. We then digitize all your incoming mail, including checks. You gain real-time visibility and access to your mail, which you’ll access in your Stable dashboard.
You can take action on your mail and tell us which pieces you want us to forward. And checks are even easier: As soon as a check lands in the virtual mailbox, the deposit process can begin — no physical mail handling or waiting required.
Our platform also enables you to initiate deposits with a single click — no trips to the bank or ATM needed. With our automation features, our system automatically deposits your checks into the bank account you designate, with no need for manual intervention.
Because Stable is an integrated platform, we consolidate both mail and financial operations into a single digital dashboard. What this means for you: less context switching and more efficiency.
Plus, for finance teams managing multiple locations or departments, our simplified workflows keep you on track and give you back more time in your day.
Stable’s integrated service has SOC-2-compliant encryption built in, giving you more peace of mind that your sensitive business mail and documents are secure. We also provide secure multi-user access so that team members you assign can access and work with your digital mail. Audit-ready digital trails support your compliance needs as well.
Stable is also HIPAA compliant, so businesses working in or adjacent to healthcare can safely use our virtual mail and automated check deposit service.
Stable also automatically extracts key information from mail and checks (such as payer, payee, and check amount) and keeps a time-stamped record of processing, leading to effortless reconciliation and more automated recordkeeping.
Monthly closes, audits, and cash flow tracking are all easier to execute as a result.
This is great news for internal accountants as well as external accountants who offer tax compliance monitoring, accounts receivable, or similar services.
Switching to automated check depositing is a strategic move that saves you time and focus, gives you faster and more consistent access to revenue, and provides a reliable, compliant, and transparent audit trail.
Stable makes automated check deposit as simple as possible. With our virtual mailbox service you’ll never need to deposit checks in person again. You’ll also gain tons of additional functionality that enables you to do more with your mail while spending less time on it.
Unlock a better approach to automated check deposits with a virtual mailbox from Stable: Get started now
Is your check deposit process serving you well, or are you leaving money on the table?
If your business receives some of its revenue via paper check, then you have some kind of check deposit process. Maybe it’s highly structured, or maybe it’s just you driving to the bank every few days when enough checks roll in.
Whatever this process looks like for you, evaluating how to improve and streamline is a smart move. And one of the first questions to answer is whether manual deposits or automated check deposits are better for your business.
Below we’ll break down the key differences between manual and automated check deposits, identifying pros and cons of both approaches. Then we’ll help you determine what makes the most sense for your business.
Manual check deposit is the process of receiving paper checks in the mail or by hand, taking those checks to the bank, filling out a deposit slip, and depositing funds at the bank.
Businesses and individuals use manual check deposit whenever they receive checks, including situations where automated check deposit doesn’t work or isn’t convenient.
With a manual check deposit, you’ll go through a process that looks something like this:
This process isn’t complicated, but it is time-consuming.
What about remote check depositing? This method skips the trip to the bank, using a mobile banking app to scan the physical check using a mobile device. But otherwise it works in the same basic way. Mobile check deposits can be manual or automatic (more on this later).
Manual check deposits still happen every day. Some businesses prefer the older way of doing business, and some business leaders may assume they don’t have the resources necessary to implement automated systems.
Also, some businesses don’t do many check transactions or receive only sporadic, one-off payments. Setting up automatic check deposits may seem like an unnecessary process, though we still say they would save time in the long run.
Automated check deposit involves scanning and depositing checks without significant human intervention. It’s a great option for businesses that receive numerous checks in the mail. They can deposit these checks with little to no effort, automatically scanning, endorsing, and depositing them as soon as they arrive.
Automated check deposit works best in conjunction with a virtual mailbox service like Stable. A remote business could use Stable to receive all their physical mail, saving time and enabling team members to truly work from anywhere. When the virtual mailbox provider receives a check, they scan the check, notify you, digitally endorse the check, and deposit the funds into your indicated bank account.
The technology powering this process starts with remote deposit capture, something you’ve likely seen in your personal banking for several years. But the ability to scan and process checks is only one piece of automation. For truly automated check deposit, you’ll need a service that can automatically endorse checks on your behalf and that links to your business bank account via API integration.
We provide this service for our virtual mailbox customers so they can focus on running their businesses, not processing checks. After a simple initial setup process, we’ll handle the rest according to your guidance and preferences.
Both manual and automated check deposits have pros and cons. Not sure which is right for your business? This side-by-side comparison will help you quickly identify which method aligns with your operational goals.
Note that for both methods, policies on availability of funds vary, with many banks placing deposit limits (dollar amount or number of transactions) on remote deposits. (Limits are usually higher for business accounts.) Be sure to check your account details with your bank or financial institution.
While you’ll never completely eliminate the possibility of inaccuracies and errors, today’s automated systems make mistakes at much lower rates than humans when it comes to character identification and transcription. Humans make mistakes in data entry 1% to 5% of the time, while OCR systems have impressive accuracy rates — as high as 99.9% by some claims.
If you’re not yet using automated check deposit, it’s tempting to think of it as a mere convenience. Something that would be nice, that might make some things easier — but ultimately won’t make a significant difference for your business.
But what if automation in this area is more than just convenience? What if switching now can deliver a strategic advantage for your business? This is exactly the case for many businesses. Here’s why:
Many businesses are receiving more and more checks, not fewer. This is especially likely if you’re in a growth or scaling phase. With a manual process, more checks means more headcount — and every hire you make to deal with check processing is a hire you don’t make in a more strategic area.
Automation is the answer to how you can keep up with an influx of check volume without scaling headcount.
Manual deposits require you or someone on your team to be physically present, which creates challenges for remote and hybrid teams. Even if you’re using remote deposit, the check still arrives in the mail at some specific physical location. Someone has to be there to receive it, open it, and then take it to the bank.
Automated check deposit through a virtual address completely eliminates this problem. When you partner with us, we’ll handle the entire process — no matter where you and your team are working from.
Automated check deposit generally leads to faster deposits because your service provider opens and processes the checks immediately. No waiting for someone to check the mail or stop by the office, and no waiting for enough checks to justify a drive to the bank.
This difference produces two powerful results for your business: quicker access to working capital and stronger cash forecasting.
Stable offers effective and effortless automated remote check deposits, but we’re more than just a remote deposit solution. We provide an entire integrated platform combining virtual mailboxes and virtual address services with powerful automation tools that streamline your entire business mail process, from end to end.
This integrated, streamlined mail handling includes check deposits — plus much more.
When you work with us, you’ll redirect your mail to your new virtual address. We then digitize all your incoming mail, including checks. You gain real-time visibility and access to your mail, which you’ll access in your Stable dashboard.
You can take action on your mail and tell us which pieces you want us to forward. And checks are even easier: As soon as a check lands in the virtual mailbox, the deposit process can begin — no physical mail handling or waiting required.
Our platform also enables you to initiate deposits with a single click — no trips to the bank or ATM needed. With our automation features, our system automatically deposits your checks into the bank account you designate, with no need for manual intervention.
Because Stable is an integrated platform, we consolidate both mail and financial operations into a single digital dashboard. What this means for you: less context switching and more efficiency.
Plus, for finance teams managing multiple locations or departments, our simplified workflows keep you on track and give you back more time in your day.
Stable’s integrated service has SOC-2-compliant encryption built in, giving you more peace of mind that your sensitive business mail and documents are secure. We also provide secure multi-user access so that team members you assign can access and work with your digital mail. Audit-ready digital trails support your compliance needs as well.
Stable is also HIPAA compliant, so businesses working in or adjacent to healthcare can safely use our virtual mail and automated check deposit service.
Stable also automatically extracts key information from mail and checks (such as payer, payee, and check amount) and keeps a time-stamped record of processing, leading to effortless reconciliation and more automated recordkeeping.
Monthly closes, audits, and cash flow tracking are all easier to execute as a result.
This is great news for internal accountants as well as external accountants who offer tax compliance monitoring, accounts receivable, or similar services.
Switching to automated check depositing is a strategic move that saves you time and focus, gives you faster and more consistent access to revenue, and provides a reliable, compliant, and transparent audit trail.
Stable makes automated check deposit as simple as possible. With our virtual mailbox service you’ll never need to deposit checks in person again. You’ll also gain tons of additional functionality that enables you to do more with your mail while spending less time on it.
Unlock a better approach to automated check deposits with a virtual mailbox from Stable: Get started now
Is your check deposit process serving you well, or are you leaving money on the table?
If your business receives some of its revenue via paper check, then you have some kind of check deposit process. Maybe it’s highly structured, or maybe it’s just you driving to the bank every few days when enough checks roll in.
Whatever this process looks like for you, evaluating how to improve and streamline is a smart move. And one of the first questions to answer is whether manual deposits or automated check deposits are better for your business.
Below we’ll break down the key differences between manual and automated check deposits, identifying pros and cons of both approaches. Then we’ll help you determine what makes the most sense for your business.
Manual check deposit is the process of receiving paper checks in the mail or by hand, taking those checks to the bank, filling out a deposit slip, and depositing funds at the bank.
Businesses and individuals use manual check deposit whenever they receive checks, including situations where automated check deposit doesn’t work or isn’t convenient.
With a manual check deposit, you’ll go through a process that looks something like this:
This process isn’t complicated, but it is time-consuming.
What about remote check depositing? This method skips the trip to the bank, using a mobile banking app to scan the physical check using a mobile device. But otherwise it works in the same basic way. Mobile check deposits can be manual or automatic (more on this later).
Manual check deposits still happen every day. Some businesses prefer the older way of doing business, and some business leaders may assume they don’t have the resources necessary to implement automated systems.
Also, some businesses don’t do many check transactions or receive only sporadic, one-off payments. Setting up automatic check deposits may seem like an unnecessary process, though we still say they would save time in the long run.
Automated check deposit involves scanning and depositing checks without significant human intervention. It’s a great option for businesses that receive numerous checks in the mail. They can deposit these checks with little to no effort, automatically scanning, endorsing, and depositing them as soon as they arrive.
Automated check deposit works best in conjunction with a virtual mailbox service like Stable. A remote business could use Stable to receive all their physical mail, saving time and enabling team members to truly work from anywhere. When the virtual mailbox provider receives a check, they scan the check, notify you, digitally endorse the check, and deposit the funds into your indicated bank account.
The technology powering this process starts with remote deposit capture, something you’ve likely seen in your personal banking for several years. But the ability to scan and process checks is only one piece of automation. For truly automated check deposit, you’ll need a service that can automatically endorse checks on your behalf and that links to your business bank account via API integration.
We provide this service for our virtual mailbox customers so they can focus on running their businesses, not processing checks. After a simple initial setup process, we’ll handle the rest according to your guidance and preferences.
Both manual and automated check deposits have pros and cons. Not sure which is right for your business? This side-by-side comparison will help you quickly identify which method aligns with your operational goals.
Note that for both methods, policies on availability of funds vary, with many banks placing deposit limits (dollar amount or number of transactions) on remote deposits. (Limits are usually higher for business accounts.) Be sure to check your account details with your bank or financial institution.
While you’ll never completely eliminate the possibility of inaccuracies and errors, today’s automated systems make mistakes at much lower rates than humans when it comes to character identification and transcription. Humans make mistakes in data entry 1% to 5% of the time, while OCR systems have impressive accuracy rates — as high as 99.9% by some claims.
If you’re not yet using automated check deposit, it’s tempting to think of it as a mere convenience. Something that would be nice, that might make some things easier — but ultimately won’t make a significant difference for your business.
But what if automation in this area is more than just convenience? What if switching now can deliver a strategic advantage for your business? This is exactly the case for many businesses. Here’s why:
Many businesses are receiving more and more checks, not fewer. This is especially likely if you’re in a growth or scaling phase. With a manual process, more checks means more headcount — and every hire you make to deal with check processing is a hire you don’t make in a more strategic area.
Automation is the answer to how you can keep up with an influx of check volume without scaling headcount.
Manual deposits require you or someone on your team to be physically present, which creates challenges for remote and hybrid teams. Even if you’re using remote deposit, the check still arrives in the mail at some specific physical location. Someone has to be there to receive it, open it, and then take it to the bank.
Automated check deposit through a virtual address completely eliminates this problem. When you partner with us, we’ll handle the entire process — no matter where you and your team are working from.
Automated check deposit generally leads to faster deposits because your service provider opens and processes the checks immediately. No waiting for someone to check the mail or stop by the office, and no waiting for enough checks to justify a drive to the bank.
This difference produces two powerful results for your business: quicker access to working capital and stronger cash forecasting.
Stable offers effective and effortless automated remote check deposits, but we’re more than just a remote deposit solution. We provide an entire integrated platform combining virtual mailboxes and virtual address services with powerful automation tools that streamline your entire business mail process, from end to end.
This integrated, streamlined mail handling includes check deposits — plus much more.
When you work with us, you’ll redirect your mail to your new virtual address. We then digitize all your incoming mail, including checks. You gain real-time visibility and access to your mail, which you’ll access in your Stable dashboard.
You can take action on your mail and tell us which pieces you want us to forward. And checks are even easier: As soon as a check lands in the virtual mailbox, the deposit process can begin — no physical mail handling or waiting required.
Our platform also enables you to initiate deposits with a single click — no trips to the bank or ATM needed. With our automation features, our system automatically deposits your checks into the bank account you designate, with no need for manual intervention.
Because Stable is an integrated platform, we consolidate both mail and financial operations into a single digital dashboard. What this means for you: less context switching and more efficiency.
Plus, for finance teams managing multiple locations or departments, our simplified workflows keep you on track and give you back more time in your day.
Stable’s integrated service has SOC-2-compliant encryption built in, giving you more peace of mind that your sensitive business mail and documents are secure. We also provide secure multi-user access so that team members you assign can access and work with your digital mail. Audit-ready digital trails support your compliance needs as well.
Stable is also HIPAA compliant, so businesses working in or adjacent to healthcare can safely use our virtual mail and automated check deposit service.
Stable also automatically extracts key information from mail and checks (such as payer, payee, and check amount) and keeps a time-stamped record of processing, leading to effortless reconciliation and more automated recordkeeping.
Monthly closes, audits, and cash flow tracking are all easier to execute as a result.
This is great news for internal accountants as well as external accountants who offer tax compliance monitoring, accounts receivable, or similar services.
Switching to automated check depositing is a strategic move that saves you time and focus, gives you faster and more consistent access to revenue, and provides a reliable, compliant, and transparent audit trail.
Stable makes automated check deposit as simple as possible. With our virtual mailbox service you’ll never need to deposit checks in person again. You’ll also gain tons of additional functionality that enables you to do more with your mail while spending less time on it.
Unlock a better approach to automated check deposits with a virtual mailbox from Stable: Get started now
