Best corporate mailing services for receiving and sending mail

Collin Pham
May 18, 2022

Physical mail is a complexity that every growing business needs to have a solution for, especially in a world that’s gone remote.  As the operational overhead associated with mail increases, many modern businesses decide to seek outside help with this overhead — oftentimes, this outside help can come in the form of a corporate mailing service.

In this article we’ll discuss two types of corporate mailing services — those for sending business mail and those for receiving business mail.

Stable is a virtual address and mailroom for business — companies of all size trust Stable to run their critical mailroom operations. If you’re looking to send or receive mail, or solve a complex business mail problem our team would love to chat. 

If you represent a business looking to learn more about the different types of corporate mailing services, or are in the process of selecting a corporate mailing service, then read on!

Best Corporate Mailing Services For Receiving Business Mail

Every business receives mail, and in a world that’s gone remote this can be a hassle to handle. A number of services allow you to redirect your business mail to their locations for reception and digitization. These services are accessed through online websites to make handling digitized mail simple. Below are the best corporate mailing services for receiving business mail. 

If you find this list helpful, we break down even more options in a separate article about best virtual mailbox and best virtual address for individuals and businesses.

Stable 

Stable is a virtual address and mailbox for business — and the only solution on the market that guides you through switching your business address compliantly. 

With Stable

Companies across the globe like Robinhood, Hipcamp, and Gather trust Stable to act as their permanent business address and mailroom provider.

Pricing for Stable start at $25 / month

WeWork

WeWork is a global network of real estate properties providing office space and coworking solutions.

WeWork does not explicitly provide any corporate mailing services, but you can set up a coworking lease with them to gain access to an address and mail service. Once that coworking lease is in place they will forward your mail periodically to another address of your choice. This is a great solution for teams that plan on going into a coworking space periodically and do not need their mail handled remotely.

If you don’t plan on ever traveling to your address, WeWork could be an expensive and cumbersome solution. Additionally, mail forwarding is not the best option for all businesses, especially those that are remote or hybrid and have no central location to send their mail. 

WeWork pricing varies significantly by location.

Traveling Mailbox

Traveling Mailbox is a legacy virtual address and mailbox solution.

Traveling Mailbox offers a variety of great address locations throughout the United States that are managed by a network of third party operators. These operators forward all mail to a central facility for processing. They have been in business since 2011. Their service could be a great alternative if you’re looking for a low cost, no frills, virtual mailbox.

It's important to note that Traveling Mailbox corporate mailing services involve a third party which can lead to varying levels of quality — you can read customer reviews of Traveling Mailbox here.

‍Traveling Mailbox pricing starts at $15 / month.

Best Corporate Mailing Services For Sending Business Mail

Whether you need to send business mail for advertisement, invoice notices, core business operations, or something else, we’ve compiled a list of the best corporate mailing services for sending business mail. 

Lob

Lob is a modern direct mailing service built for companies that need to send business mail at scale. You interact with their product via an API, which means an engineer will need to help implement the service. You can use Lob to send almost any type of mail, postcard, or check. Companies like Twitter and Expedia use Lob to send mail in order to power some of their core products.

Lob is a great solution for companies that need to send business mail at scale, or power complex use cases.

Pricing for Lob starts at $0.86 / letter.

Switch

Switch is an easy to use platform for sending business mail. You interact with their product via a website or mobile application. You can use Switch to send any type of document represented in PDF. Note that Switch only supports sending letters, while other services support document types like postcards and checks. Thousands of businesses have used Switch to send business related mail.

Switch is a great solution for companies that need to send low volumes of business mail for operational purposes. 

Pricing for Switch starts at $1.52 / letter.

MailForm

MailForm is an older but tested platform for sending business mail. Utilized by large companies like PizzaHut and National Grid, MailForm is great for sending large volumes of mail. You interact with their product via a website or mobile application and can use the service to send letters and postcards. 

MailForm is a great solution for companies that value reliability and/or need to send large amounts of mail.

Pricing for MailForm starts at $2.99 / letter.

DocuPost

DocuPost is another modern platform for sending business mail. You interact with their product via a website or API. You can use DocuPost to send postcards, letters and checks. They also have an API which could be helpful as mail volume grows and requires automation. 

DocuPost is a great solution for companies that currently send low volumes of business mail for operational purposes, but may need to scale that volume in the future.

Pricing for DocuPost starts at $0 / month and $0.55 / letter.

Final Thoughts

Physical mail can be a complicated and stressful operational challenge for businesses — corporate mailing services help with this and can save hours of time. 

If you’d like to learn more about corporate mailing services provided by Stable, or chat about a custom solution for your company, our team is always available to speak — send us a message at hello@usestable.com and we’ll schedule a time!

At Stable, we provide permanent virtual addresses and mailboxes so you never have to worry about mail or changing addresses again. We’ll digitize all mail that you receive here, and you’ll be able to scan, forward, shred, (and even deposit checks!) from anywhere in the world.

Get started with Stable here if you’d like a virtual business address + mailbox in less than 3 minutes. 

Disclaimer: Stable is not a legal or accounting firm, therefore we cannot provide legal or tax advice. You should consult legal and tax professionals for advice on how to meet ongoing obligations that apply to you and your company.

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