Founder Advice

Ask Stable - October 2022

October 12, 2022
Anna Rhatigan

This week, we’re sharing a few questions we received from some new Stable customers. We've helped over a thousand companies update their address and deal with entities like the IRS + the State, and we've gotten lots of questions more than once — so we figured we'd share some of them here.

Got any questions for us? Ask us here.


I’m getting a few pieces of mail from some senders that don’t seem legit. Are there any spammers I should watch out for?


When you register a new business, there are a few spammers that will send you physical mail, telling you that you need a specific certificate. Often, they’ll arrive as soon as a few days after you’ve formed your company, and they're designed to look very official.

Here are a few senders to look out for:

  • Certificate Services from any state
  • California / New York Certificate Services
  • Labor Law Compliance

Some of these senders are trying to get you to buy a labor law compliance poster from them, and since you’re an all-remote company with no physical presence, you won’t need one. Even if you did open a physical location where you hired employees, you can get a poster for free from OSHA.

Others are trying to get you to buy a state "Certificate of Status'" from them, which is not necessary. If you do need this, you can get one from the state directly for $25. So, you can definitely shred any mail from these senders.


Who sends physical mail (as opposed to email) the most?


Good question. The main culprit is the IRS — they communicate primarily through physical mail, and they’ll send notices, penalties, and fines to your physical address.

Along with the IRS, here are some other entities that communicate primarily through physical mail:

  • State Governments/ State Departments of Revenue - Although many states have options to pay fees, file taxes, and update business changes online now, often, the only way you’ll be notified to do so is through physical mail. 
  • Your Registered Agent - They’ll send over any notices from the state, as well as legal complaints you might receive like subpoenas.


What happens if I can't access my physical mail?


Luckily, most vendors/ entities you're working with will email you in addition to mailing you. Unfortunately, some exceptions are the entities listed above.

If the IRS sends a penalty or fine, you usually have about 30 days until interest begins accruing, so it’s important that you address it relatively quickly (and this can be difficult if you’ve listed a personal address when you’re on vacation). It’s been situations like these that motivated us to start Stable.


I signed up for Stable because I was previously using my home address, and I wanted that off the public record. Now, I need a corporate phone number for the California foreign qualification process - I just need something to mask my phone number so that my personal phone isn't on the public internet. Do you guys also provide a phone number I can use?


Our team uses OpenPhone for this purpose, and it’s been great. It’s also helpful for international founders who need an American phone number.


At Stable, we provide virtual business addresses and mailboxes for LLCs, startups, corporations, and more. Our permanent business addresses can be used as your business’s billing addresses for banks, IRS, insurance companies, and others while you remain remote. We also digitize all the business mail you receive at your address so you can access it anywhere in the world.

If you'd like to learn more or have further questions about how our virtual addresses work, please feel free to contact us at:

You can also get started with Stable and create a virtual business address in less than 3 minutes.

Disclaimer: Stable is not a legal or accounting firm; therefore, we cannot provide legal or tax advice. You should consult legal and tax professionals for advice on how to meet ongoing obligations that apply to you and your company.

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