HIPAA Mailroom Services

Spend 10x less time managing mail. We will sign a BAA and are HIPAA compliant.

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High volume mailroom

Trusted by thousands of modern companies

Airbyte
glassdoor
GitLab
Brightside Health
Indiegogo
Hipcamp

Manage your physical mail online

Receive mail and packages at your Stable address and manage your virtual mailbox from anywhere in the world

Scan

Receive mail: We automatically digitize the envelope and extract key information like sender and recipient.
Receive packages: We accept shipments from any carrier (USPS, FedEx, UPS, DHL) and handle it like regular mail.
Open & scan: Request high-quality scans of internal contents of any piece of mail – for free.
a dashboard showing stable's mail scanning interface

Forward

Forward mail & packages: Ship to anywhere in the world to retain physical copies.
Cheaper shipping costs: We negotiate discounted rates with carriers and pass on the savings to you.
Bulk forwarding: Combine mail and packages going to the same address to reduce shipping costs.
a dashboard showing how packages and mail items can be forwarded through stable
features 3

Store & Shred

Physical storage: We store mail for 30 days and packages for 15 days.
Shred: Mail and packages are securely shredded after 30 days.
Unlimited digital storage: Digitized documents are always viewable from the Stable dashboard.
a dashboard showing how documents can be shredded through a stable address
feature 4

Deposit Checks

1-click check deposits: Skip trips to the bank by depositing checks with one click.
Easy reconciliation: We extract information like payer, payee, and amount to close accounting books faster.
Deposit automations: Automatically deposit all received checks to your bank account.
a dashboard showing how checks can be deposited through a stable address

Stop wasting time managing physical mail

Offboard your mail operations to Stable so your team can regain their time and focus on what matters.
Scan, ship, deposit, and shred mail

Get your Stable address

Save days of time with free assistance from our team as we walk you through compliantly changing your business address to Stable.

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High volume mail collaboration features

Never miss an important notice again

Assign incoming mail to teams to make sure every notice, deadline, and action is tracked and handled on time.

Put your mail on auto-pilot

Automatically route mail to the right team, integrate with the tools your company uses, or create custom workflows on top of our API + Webhooks.
High volume mailroom automations and integrations
FEATURES

Built to scale with your operations

Designed with security and time-savings in mind
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User Permissions
Control access with custom permissions for your team
Mail Assignment
Easily assign mail to relevant people on your team
Auto-routing icon
Auto-Routing
Automatically route mail to the right team
security icon
Security
We adhere to SOC 2 and HIPAA security standards
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Single Sign-On
Login using SSO for secure authentication
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Maintain Address
Option to keep your current business address while Stable digitizes your mail
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testimonials

Our customers love us

We lead the industry in customer satisfaction with a net promoter score of over 70
Mali Mcconnel
Office Manager
Stable helps me manage thousands of pieces of mail received under six different business names.

It easily saves me over 20 hours a month spent on managing mail operations, and the team has been great at taking on our custom needs!
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Barry McCardel
CEO, Hex Technologies
The last thing you want to worry about as a founder is physical mail and package logistics.

Stable takes that completely off your plate, so you can worry about everything else on it. We couldn't live without it.
Jaiden Williams
HR, Verbit
Stable has helped us increase accountability and reduce the constant back and forth between departments over mail.

They also feel like a partner rather than a vendor – everyone we’ve interacted with has been so attentive, so kind and just willing to help.
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Want to maintain your current business address? We can help.

We can set up mail forwarding from your current office address to Stable for mail digitization.

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Switching to Stable is easy

Save days of time with free assistance from our team as we walk you through compliantly changing your business address to Stable.

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30 day money back guarantee
Change of address guidance