If you run a construction company, you already know what it’s like to receive mail of every variety. Whether it’s money orders, city notices, or junk flyers, it takes time to sort through and handle it all.
If you’re using your business’ office address for mail, your staff has to deal with it all (which they may not have time for). If you’re using your home address, the mix of personal and professional mail can quickly become overwhelming.
Your LLC is already subject to numerous industry risks, and a virtual address can simultaneously help you avoid compliance violations and reduce your workload. We’ll look at why this is, why a virtual address is handy, and how you can set one up.
A virtual address is different from a P.O. box — it’s a real street address where you can receive all of your physical mail and packages.
The vast majority of virtual address providers also offer virtual mailbox services, where authorized staff members will open, scan, shred, or forward your letters and packages.
With this feature, you’ll get a digital mailbox where you can view an uploaded copy of each piece of mail and let your provider know what to do with the physical copy.
A virtual address is not the same as a virtual office, so you don’t get things like meeting spaces or phone and reception services.
It’s also not typically a registered agent, meaning the staff does not assume responsibility as your official contact for legal and tax purposes. However, some services like Stable do offer a registered agent option for an additional fee.
With a virtual business mailing address, your standard mail and packages from USPS, FedEx, DHL, UPS, and other carriers go to a real physical street address — just not the one you’re actually located at.
While every virtual address provider has its own policies and client services, they all typically help you manage your mail. At Stable, our staff are experts in mail handling. Once we receive your items at our secure mail center, we can take the following actions:
From compliance to convenience, a virtual business address provides construction companies with numerous benefits that are well worth the cost of the service.
A virtual business address is more professional looking than a home address. If one of your clients Googles your business name and location, they’ll see a commercial building at a real street address, not a residence or post office building.
This is particularly important for fledgling LLCs and startups that may not have enough reviews to establish their credibility.
Depending on your physical location, you might face stiff competition. A virtual business address in your city’s business district, whether that’s Michigan Avenue in Chicago or Fifth Avenue in New York City, conveys instant prestige to potential business partners and clients.
Virtual business addresses also help construction companies comply with local, state, and federal regulations. In some locations, business owners may not even have the option to use a personal address or P.O. box to open a business bank account, file taxes, or register the business.
There are already so many liability concerns to worry about in the construction industry. So why not let a reliable virtual business address provider like Stable take mail compliance concerns off your plate?
If you’re constantly moving from site to site, it’s empowering to have 24/7 access to a digital mailbox. As long as you have an internet connection — even if it’s public Wi-Fi — you can securely check your mail.
Plus, it’s easy to miss important notifications and potential opportunities if your company receives endless mail. When you have to go through stack after stack, everything starts to blend together.
With the right service provider, you can individually assess each piece, discard or shred materials you don’t need, and keep track of all the paperwork and packages that fuel your business’ success.
Whether you’re a small business owner or enterprise-level entrepreneur, mail support from Stable can boost your efficiency and productivity.
Your house shouldn’t become a dumping ground for paperwork. Not only does it create a chaotic mess, but it also increases the odds that you’ll lose an important piece of mail.
In addition, when you receive business mail at your residential address, it becomes that much more difficult to separate your professional life from your personal life. With a virtual business address, you can get rid of the clutter, open up more space in your home, and give your mental health a break.
Setting up a virtual address for a construction company is easier than you may think. We’ll look at the steps to take and how you can use your virtual address to streamline your workflow and potentially boost your revenue.
With the rise of remote working and entrepreneurial opportunities, virtual business address providers are also on the rise. As you research available services, keep the following in mind:
Virtual address providers set up local offices all over the country. So you’ll have an opportunity to pick your new business address during the onboarding process with the address provider.
A local address makes it easy to swing by and pick up packages or other important documents. You also can meet the staff and tell them more about your preferences and workflow. Plus, it prevents any location confusion if you primarily operate in a specific area.
On the other hand, an address in a coveted business district can give your construction company more prestige. So it comes down to your specific needs and preferences.
The federal government designates all virtual address providers as commercial mail receiving agencies (CMRAs). Before you can conduct business with a CMRA, you need a signed USPS Form 1583.
This document officially authorizes a designated party to collect and handle your mail, and it serves as a legal agreement between you and the service provider.
You can access the form via your local post office or online. To complete it, you’ll need to:
Some service providers require you to complete the form yourself and have it notarized. When you partner with Stable, we prefill form 1583 for you — and you won’t need to get it notarized to make it official, giving you fewer things to worry about (and fewer forms to keep track of).
Once your new virtual business address is active, it’s time to start using it for things like:
A construction LLC owner already has a lot to keep track of on any given day. Rather than going through endless piles of mail, you can use a virtual mail service to collect, sort, and handle it all.
In addition to the convenience and time savings, you’ll gain a legitimate commercial address you can use on everything from federal documents to marketing materials.
If you’re ready to partner with a reliable virtual mail service provider, get started with Stable today!
